Payroll Administrator
Union City, CA
Part Time to Full Time
Administrative
Experienced
Job Title: Payroll Administrator
Job Type: Part-time - 24 hours per week to full-time (Starting two to three days a week, and eventually going to full-time as we grow). This position is expected to transition to full-time status in approximately six months.
Reports To: Founder/ Director
Summary: Processes and prepares semi-monthly company payroll and commission checks,
as well as payroll-related reporting such as benefits, garnishment, and employee verifications,
and other payroll information requests.
Duties and Responsibilities:
The following reflects management’s definition of essential functions for this job, but does not
Restrict the tasks that may be assigned. Management may assign or reassign duties and
responsibilities to this job at any time due to reasonable accommodation or other reasons.
● Complies with the regulatory standards, policies, and procedures of payroll.
processing
● Maintains a current working knowledge and awareness of the payroll processing system
and changes related to wage and tax laws
● Interfaces with HR regarding new hires and employee benefit deductions
● Assists in processing bi-monthly payroll
● Creates/runs/edits internal management reports using Excel and QuickBooks
● Sends and communicates payroll-related reports to appropriate parties
● Ensures proper employee contribution deductions are in place for medical, dental
insurance, 401k etc.
● Verifies time card completion, ensuring all approval signatures are in place, and provides
resolution for any discrepancies
● Enters time and attendance information into the payroll system
● Reviews hours entered into the payroll system for discrepancies/errors
● Processes employee garnishments (wage garnishments, child support, and levies)
● Ensures that final paychecks are disbursed and all payroll procedures are followed in
accordance with relevant federal and state laws
● Responds to and researches any issues regarding payroll
● Files any payroll information with great detail and organization
● Assists with any audits from internal and external auditors and accountants
● Processes staff termination/resignation payroll documentation; processes final checks
● Provides excellent service to employees as a first point of contact for payroll
issues/questions
● Maintains the integrity and confidentiality of the payroll system
QUALIFICATIONS:
● Bachelor's degree, preferably in an accounting or finance-related field
● Possesses a minimum of three to five years of experience in payroll
processing
● Has excellent verbal and written communication skills
● Able to work with salary and other confidential employee information in an appropriate
manner
● Demonstrates commitment to excellence and high standards
● Possesses excellent customer service skills
● Possesses strong organizational, problem-solving, and analytical skills; able to multitask
and manage competing demands and priorities
● Able to work independently and as a member of the team
● Provides attention to detail
● Able to deal effectively with a diversity of individuals at all organizational levels
● Possesses good judgment with the ability to make timely and sound decisions
● Demonstrates ability to plan, organize, and execute projects and special assignments
● Has versatility, flexibility, and a willingness to work within constantly changing priorities with
enthusiasm
● Proficient in QuickBooks, Payroll - ADP WorkforceNow, payroll reconciliation, MS Office
(Word, Excel, PowerPoint, Outlook),
● Must be able to speak, read, write, and understand the primary language(s) used in the
workplace
● Bilingual skills are a plus
Physical Requirements:
While performing the duties of this job, the employee is frequently required to do the following:
● Performs some repetitive motion activities
● Must be able to sit for long periods of time
● Must be able to lift to 25 pounds
Work Environment:
● Able to work in a moderately loud environment
Job Type: Part-time - 24 hours per week to full-time (Starting two to three days a week, and eventually going to full-time as we grow). This position is expected to transition to full-time status in approximately six months.
Reports To: Founder/ Director
Summary: Processes and prepares semi-monthly company payroll and commission checks,
as well as payroll-related reporting such as benefits, garnishment, and employee verifications,
and other payroll information requests.
Duties and Responsibilities:
The following reflects management’s definition of essential functions for this job, but does not
Restrict the tasks that may be assigned. Management may assign or reassign duties and
responsibilities to this job at any time due to reasonable accommodation or other reasons.
● Complies with the regulatory standards, policies, and procedures of payroll.
processing
● Maintains a current working knowledge and awareness of the payroll processing system
and changes related to wage and tax laws
● Interfaces with HR regarding new hires and employee benefit deductions
● Assists in processing bi-monthly payroll
● Creates/runs/edits internal management reports using Excel and QuickBooks
● Sends and communicates payroll-related reports to appropriate parties
● Ensures proper employee contribution deductions are in place for medical, dental
insurance, 401k etc.
● Verifies time card completion, ensuring all approval signatures are in place, and provides
resolution for any discrepancies
● Enters time and attendance information into the payroll system
● Reviews hours entered into the payroll system for discrepancies/errors
● Processes employee garnishments (wage garnishments, child support, and levies)
● Ensures that final paychecks are disbursed and all payroll procedures are followed in
accordance with relevant federal and state laws
● Responds to and researches any issues regarding payroll
● Files any payroll information with great detail and organization
● Assists with any audits from internal and external auditors and accountants
● Processes staff termination/resignation payroll documentation; processes final checks
● Provides excellent service to employees as a first point of contact for payroll
issues/questions
● Maintains the integrity and confidentiality of the payroll system
QUALIFICATIONS:
● Bachelor's degree, preferably in an accounting or finance-related field
● Possesses a minimum of three to five years of experience in payroll
processing
● Has excellent verbal and written communication skills
● Able to work with salary and other confidential employee information in an appropriate
manner
● Demonstrates commitment to excellence and high standards
● Possesses excellent customer service skills
● Possesses strong organizational, problem-solving, and analytical skills; able to multitask
and manage competing demands and priorities
● Able to work independently and as a member of the team
● Provides attention to detail
● Able to deal effectively with a diversity of individuals at all organizational levels
● Possesses good judgment with the ability to make timely and sound decisions
● Demonstrates ability to plan, organize, and execute projects and special assignments
● Has versatility, flexibility, and a willingness to work within constantly changing priorities with
enthusiasm
● Proficient in QuickBooks, Payroll - ADP WorkforceNow, payroll reconciliation, MS Office
(Word, Excel, PowerPoint, Outlook),
● Must be able to speak, read, write, and understand the primary language(s) used in the
workplace
● Bilingual skills are a plus
Physical Requirements:
While performing the duties of this job, the employee is frequently required to do the following:
● Performs some repetitive motion activities
● Must be able to sit for long periods of time
● Must be able to lift to 25 pounds
Work Environment:
● Able to work in a moderately loud environment
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